Right to Be Forgotten
1. Introduction
At Oak Activities, we value your privacy and are committed to protecting your personal data. In line with the General Data Protection Regulation (GDPR) and other applicable privacy laws, we respect your right to have your personal data erased from our systems. This policy explains how you can exercise your “Right to be Forgotten” and the steps we take to ensure your data is handled securely.
2. What is the Right to Be Forgotten?
The Right to be Forgotten, also known as the right to erasure, allows individuals to request the deletion of their personal data from an organization’s records. This right is designed to empower you to manage your digital footprint and maintain control over your personal information.
3. When Can You Exercise This Right?
You can request the erasure of your personal data under the following circumstances:
- Withdrawal of Consent: If you previously consented to the processing of your data and now wish to withdraw that consent.
- Data No Longer Necessary: If the data is no longer necessary for the purposes for which it was collected or processed.
- Unlawful Processing: If your data has been processed unlawfully.
- Legal Obligation: If erasure is required to comply with a legal obligation.
4. How to Submit a Request
To exercise your Right to be Forgotten, please follow these steps:
Contact Us: Email us at [email protected] or write to us at:
Oak Activities
Bodsey Farm
Bodsey Toll Road
Ramsey, PE26 2XHProvide Details: Include the following information in your request:
- Your full name.
- Contact information (email and phone number).
- Details of the data you wish to have erased.
- Any relevant identifiers (e.g., user ID, transaction number).
Verification: To protect your privacy, we may require additional information to verify your identity before processing your request.
5. What Happens Next?
Once we receive your request, we will:
- Acknowledge Receipt: Confirm receipt of your request within 7 days.
- Review Request: Assess the validity of your request and determine if it meets the criteria for data erasure.
- Data Erasure: If approved, we will delete your personal data from our records and systems within 30 days of the request, unless an extension is required due to the complexity of the request.
- Notification: Inform you of the outcome of your request, including any data that cannot be erased due to legal or operational reasons.
6. Exceptions to Data Erasure
While we strive to honor all valid requests, there are certain circumstances where we may not be able to fulfill your request to erase data, including:
- Compliance with Legal Obligations: If we are required to retain data to comply with legal obligations.
- Freedom of Expression: If retaining the data is necessary for exercising the right of freedom of expression and information.
- Public Interest: If the data is required for reasons of public interest, such as scientific or historical research.
- Legal Claims: If the data is necessary for the establishment, exercise, or defense of legal claims.
7. Protecting Your Data
We are committed to ensuring that your personal data is handled securely. All data deletion processes are conducted with the utmost care to prevent unauthorized access or loss of data. Our data handling practices are regularly reviewed to maintain the highest standards of data protection.
8. Contact Information
For any questions or further information regarding your Right to be Forgotten, please contact our Privacy Team at:
- Email: [email protected]
- Phone: 01487465002
- Address: Bodsey Farm, Bodsey Toll Road, Ramsey, PE26 2XH
